Reading time: 3 min

How To Create A Driver Safety Program With This Complete Checklist

You are a Fleet Manager in charge of a pool of vehicles and a team of drivers but your company does not have a Driver Policy in place. Let us help you!

With our Driver Safety Program Checklist, we provide you with important elements to be included in your driver safety program. 

Tip: download the pdf file, link at the end of this blog post.

Why you need a Driver Safety Program

Motor vehicle crashes cost employers in the US billions of dollars annually in medical care, property damage, lost productivity, and legal expenses. 

By having a (defensive) driver safety program in place you can reduce risk and keep your employees safer on the road. 

Regulatory Compliance

You need to adhere to your local road safety regulations, laws, and policies. It can also be a part of external compliance for ISO Certification; Quality Management, or Health and Safety Management for example. 

Driver Safety Program Checklist

Written driver safety policy
Seat belts – Ensure all drivers and passengers are using seatbelts
Impaired-free driving - Prohibit workers from operating a vehicle while impaired (substances, fatigue, and aggression). Include language to not schedule drivers for irregular hours or excessive overtime
Distraction-free driving - Ban the use of cell phones and other electronic devices while driving, even hands-free
Courteous driving – Adopt a courteous driving policy that clearly outlines responsible driving behaviors
Organizational responsibilities – Define and communicate roles and responsibilities of leaders, supervisors, and workers clearly
Driver responsibilities – Clearly outline driver responsibilities including pre-trip tasks, safe driving practices, and accident reporting
Vehicle selection process
Safety ratings – Buy vehicles that come with high safety ratings based on crash testing.
Safety features – Look for advanced safety features such as lane departure warning systems, collision warning systems, rear-facing cameras, and adaptive cruise control
Driving conditions anticipated – Consider vehicle options based on location, weather, and roads traveled
Employee needs – Select design features that address task needs and offer adjustability
Driver selection, orientation, and training
Enroll in DMV’s automated reporting service or review DMV and background checks annually
Driver orientation of safe driving policy and procedures
Driver training upon hire
Ride-along driving assessment
Explain in-vehicle monitoring systems if present; focus on safety, not productivity
Provide refresher training after a collision or driver infraction
Emergency equipment
High-visibility vest
Traffic cones or triangles
Emergency escape tool (seatbelt cutter and window breaker)
Bottled water and food
Flashlight
Jumper cables
First-aid kit
Vehicle inspection and maintenance
Pretrip inspection
• Walk around - look behind and under for obstacles, people, or leaks
• Tire pressure or damage
• Look for damage to vehicle body or glass
• Look in the vehicle before entering
• Ask yourself “Am I well-rested and alert to be driving?”
• Have navigation setup or your route planned in advance (download map to devices for availability offline)
• Ensure cell phone is off and silent
Verify that scheduled maintenance meets or exceeds the manufacturer’s recommendations
Ensure there is a method for reporting maintenance problems
Address any reported problems promptly
Organizational accountability
Schedule ride-along driving assessment and coaching
Implement a telematics program
Conduct root-cause analysis of every incident
Review incidents and follow-up on corrections
Perform an annual program management review
Promote positive reinforcements to improve driving behavior
Encourage discussion with employees that highlights challenges, opportunities, and successes
Avoid recognition for absence of collisions or vehicle damage
Post-incident
What to do in the event of common roadside problems (animals, flat tire, emergency, weather event, downed power line, flooding, fires)
Review your local Traffic Accident and Insurance Report to determine the appropriate information to collect
Company incident report and procedures
Communication expectation
Recordkeeping and documentation

Download this Driver Safety Program Checklist for free (no registration, just download ✌️)

This is how you integrate your Driver Safety Program in Axxons' GPS Tracking and Fleet Management Solution

  • Monitor and assess driver behavior with reports and scorecards (speeding, harsh cornering, harsh breaking, harsh acceleration)
  • Add context to safety related events with Axxon Connected AI Dashcams.
    Gives you a 360 degree view of the situation, road conditions, and can provide proof of service or delivery.
    Stop these 8 bad driver habits with connected dashcams for your fleet.
  • Pre-trip vehicle, safety, and operational inspections by drivers via a mobile app
  • Preventive maintenance; track when your assets need maintenance and prevent unplanned failures
  • Relevant driver, vehicle, and relevant company documentation in one place
  • Regulatory compliance; actionable reports provide the data you need
  • Track your safety KPIs with scheduled reporting and get actionable data

With Axxon Tracking, you have simple, yet powerful tools to effectively monitor and manage your vehicles, temperatures, and other assets.


We provide businesses in the Caribbean with Industrial IoT tracking devices and management tools. Based on Curaçao, we service other islands; Aruba, Bonaire, Sint Maarten, Antigua and Barbuda, Martinique, Guadeloupe, Barbados, Grenada, Anguilla, Dominica, Saint Lucia, Saint Kitts and Nevis, Saint Vincent, with GPS Tracking, Asset Tracking, and Remote Temperature Monitoring Solutions.

Interested? Get a quote here!